Executive Assistant

We are seeking an experienced and detail-oriented Executive Assistant to support the CEO of a premier construction firm specializing in luxury custom homes and full-scale renovations based in New York. Known for craftsmanship, precision, and a commitment to excellence, the company delivers exceptional residential projects that set the standard in high-end living.
This fully remote role provides direct administrative and operational support to the CEO during EST business hours. The ideal candidate is resourceful, highly organized, and capable of managing multiple priorities while maintaining the professionalism and discretion expected in a fast-paced, client-focused environment.

Key Responsibilities

• Serve as the CEO’s primary point of administrative and operational support

• Manage scheduling, communications, and day-to-day priorities for executive needs

• Assist project managers with administrative coordination and documentation

• Answer and route calls, providing professional client-facing support

• Oversee procurement of office supplies and manage vendor relationships

• Contribute to a positive and efficient workflow with a proactive, problem-solving approach

• Minimum 4+ years’ experience as an Executive Assistant, Personal Assistant, or in a similar role

• Strong written and verbal communication skills in English

• Exceptional organizational skills with the ability to manage multiple priorities remotely

• Proficiency in Microsoft Office and virtual collaboration platforms (e.g., Zoom)

• Discretion and professionalism in handling sensitive information

• Self-starter with the ability to anticipate needs and operate independently

• Preferred: Experience using QuickBooks in a financial operations capacity, including invoicing and expense management